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Requests for Proposals (RFPs)

The American Battlefield Trust seeks maximum competition in our solicitations. This page supports its management of Requests for Proposals. The newest proposals are listed first and are sorted by original posting date.  All Request for Proposals (RFPs) are “open,” or available to any firm which chooses to download them from the Trust’s website. 

The Trust values a diverse workplace and welcomes responses to RFPs from independent contractors who identify as or firms that are owned by women, BIPOC individuals, LGBTQ+ individuals, people with disabilities, and veterans.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political beliefs, or veteran status.


Open RFPs

RFP: Project Video Revolution

Published: 1/3/2022

Due Date: 2/11/2022

Description: With the support of an award of a Battlefield Interpretation Grant from the American Battlefield Protection Program, the American Battlefield Trust (the Trust) is requesting proposals from qualified development and design agencies to interpret and contextualize 16 Revolutionary War battlefields and associated historic properties through the creation of up to 80 short, animated videos on related topics. The Trust will post the videos to its website, www.battlefields.org, YouTube channel and social media accounts, and potentially on other channels. Any agency which believes it can provide the required service as described is invited to submit a proposal by email to Lawrence Swiader, Chief Digital Officer, lswiader@battlefields.org. The Trust must receive proposals no later than February 11, 2022 at noon ET.

Download the RFP

Questions and Answers about this RFP

Q: Can I confirm that it 80 videos at 90sec - 3mins?

A: The final number of videos, "up to 80," would likely be in the 70-80 range. The storytelling and creative approach along with the budget will determine the final number.

Q: Who is coming up with the 80 topics - the Trust or the vendor?

A: The Trust will create the list of 70-80 topics.

Q: Can you provide a little more information on the breakdown of content responsibilities between the vendor and the Trust? Based on the RFP, it sounds like the Trust is providing initial content that the vendor will then turn into video-ready scripts that will then go through several rounds of review by the Trust - is this correct?

A: The Trust intends to create content for each topic that will form the basis of video-ready scripts, which will be the responsibility of the vendor selected. The Trust will vet the video-ready scripts for historical accuracy. The vendor will advise the Trust on the most appropriate way to engage audiences through the script writing.

Q: Is the Trust coordinating the testing with target audiences?

A: We would like the vendor to lead the activity of testing with target audiences, but the Trust is able to help with recruiting and building the test instrument.

 

 

RFP: Three Wars Virtual Field Trips

Published: 1/7/2022

Due Date: 2/8/2022

Description: The American Battlefield Trust (the “Trust”) seeks qualified consultants to submit proposals responsive to this Request for Proposals (RFP) to shoot video, edit video, secure rights and permissions, and assist with digital formatting for the release on multiple platforms a set of Virtual Field Trips. This project is supported with federal funding via a Battlefield Interpretation Grant from the American Battlefield Protection Program.  Any outfit that believes it can provide the required service as described is invited to submit a proposal by email to Garry Adelman, Chief Historian, gadelman@battlefields.org. The Trust must receive proposals no later than February 8, 2022, by 5PM, ET.

Download the RFP

Questions and Answers about this RFP

Q: Could you please provide any budget information available for for this project? 

A: The project budget is roughly $214,000 of which roughly $20,000 is slated for travel expenses. 

Q: Will the Trust provide/pay for on-camera talent/host separately from this proposal?

A: Yes, the Trust will bear this expense.

Q: Does the Trust have an example of a Virtual Field trip to view?

A: It may not yet be 100% final but here’s what we will release soon as our first virtual field trip: https://www.youtube.com/watch?v=eTPawaslQ6c  Please do not share or post the link—it’s only for potential respondents’ eyes for now. 

Q: Will the provided talent/host prepare their own talking points/material and the contractor is only responsible for filming it?

A: The contractor should assume that the Trust and possibly the talent will create the needed talking points.  The contractor should see itself as a consulting party to this process.

Q: Will the contractor be responsible for interviewing additional talent during filming, or will the Trust-provided camera host do that? If the Trust does NOT provide a host, will the contractor need to provide a host and to also conduct on-air interviews with additional talent?

A: The Trust will secure and provide hosts to conduct the interviews and emcee the trip. We will work in concert with the contractor on that selection, but this is the Trust’s ultimate responsibility.

Q: Does the American Battlefield Trust want to own copyright to all footage shot, regardless of whether it is used in films or not? 

A: Yes. We would like copyright and to have digital files of all the footage shot.

Q: Are these the dates that the Trust wants the various locations to be filmed: Boston: March; New Orleans: January; Charleston: March to May; Vicksburg: May to July.

A: As outlined in the RFP, we prefer that the dates of the most significant historical event(s) at that place along with the beauty of the place should drive the shooting dates, but understand that logistics and staff/host/contractor availability may force the shoots into other times.  In short, we are and will remain flexible to work with the contractor on dates that work, given all factors.  The date ranges in the question look good but Boston could easily be a summer thing for Bunker Hill and siege.

Q: The scope includes four films at 45-60 minutes, with additional optional videos of 10-25 minutes per location. As this is a wide range for duration, could you give us a closer approximation to base our budget on?

A:  Those submitting proposals should budget as if each video and the optional videos will total 70 minutes each, even if we expect that some may end up shorter.  If a contractor wants to submit a proposal with an additional price point option for a shorter of, say, 55 total minutes per field trip instead of 70, we will be pleased to entertain that. 

Q: For pricing, should we assume that the optional videos would be included within the stated budget of $214,000 or as a value-add in addition to this amount?

A: Yes.  It is our expectation and hope that this work can be completed with the optional videos for stated budget.  We will not know, of course, whether the amount will need to be higher until we receive proposals. 

Q: Would the optional videos require new filming, or would they be created from the same footage as the base videos?

A: They would be shot at the same shoots and be sectioned off as optional, during the outlining process, during the shooting, or during editing, based upon what footage is captured and what is best.

Q: What is the general purpose/topic of the optional videos?

A: These videos are designed for classrooms and most history classes are less than one hour in length.  Although we did not come in under an hour for our coming field trip, we would like the main videos to be closer to 50 minutes but with optional short videos, should a teacher want to expand the lesson with a treatment on related subject that did not make the main video--music, STEM subjects, arts, etc…

Q: Would any new animations, such as battle maps, need to be created for these videos, or would any animation needs come from the Trust’s current assets?  And if so, around how many new animations are required per location?

A: The selected contractor will have full access and encouragement to use the Trust’s existing video and map assets. New and additional animations are considered by us to be “nice to have.” If it’s within the contractor’s capability to do simple map animations, that’s a plus. We will plan to work with another firm on any opening and closing animated bumpers.   

Q: Given the ongoing fundraising, could the contract potentially be split into production to begin and post-production once the money is completely raised? How much of the budget still needs to be fundraised?

A: The project must be contracted in full at the outset. The government is providing half of the total and the Trust is responsible for the other half.  We have raised most of that match already and are confident that we will secure the full match before the contract period begins.  We do not intend to raise money beyond the stated budget for this project unless we cannot find a firm to conduct the work for the proposed budget.

Q: Approximately how many interviews do you expect to film for each location? Should there be a fee associated with the interviewees? If yes, how much should be allocated?

A:  We would expect anywhere from 3-5 interviewees, some at multiple, nearby locations—please look to our existing video linked in the Q&A above for what we generally seek. The Trust will cover interview fees, although we do not expect many of these—we want to work with entities that desire to work with us. 

Q: Are the “American Battlefield Trust Resources” listed in the outline the comprehensive Trust assets available for each location or are there others? Is there also raw footage available from some of these videos?

A: There are more assets than those we listed and the contractor will have access to all the things we own on our web site and on YouTube (excepting assets belonging to others that we share on our platforms).  We have raw interview and scenic and other footage as well as still images that would be available to the contractor, BUT, the Trust does not have a full database of these assets nor any way for contractors to see these assets outside those already on our public platforms.  In short, we will have to wok with the contractor to suggest what might fit for the various videos. 

Q: Currently, scriptwriting is not included in your scope, but it is assumed there would be a final script. Who is responsible for writing the script?

A: As stated, we want talent and hosts sufficiently familiar with these subject that an outline/talking points is all we will need.  Of our 700+ videos on YouTube, fewer than 3% were made with scripts.  That is our general approach, and we will work with the contractor to secure the talent that requires no script.  We expect that much of the talent, such as in our Baltimore Field Trip will work at the location where we shoot and they already know how to tell a field trip group about that place. 

Q: For each video, approximately how much will be new original footage shot by the contractor versus footage from the Trust’s assets versus other imagery in the public domain?

A: The contractor should assume that all (up to 70 per video) minutes excepting bumpers and transitions footage will be shot on site and edited by them.  Please look to our Baltimore Field Trip for guidance—nothing except the b-roll had been pre-shot.  

Q: Are all resources / assets provided by the American Battlefield Trust available without restriction and at no cost?

A: They are provided for use in these projects without cost to the contractor and for this project, they will come without restriction, other than the possibility of providing credit to co-creators.  If there is a cost for any assets, the Trust will bear these, if approved by the Trust. 

Q: Page 3, 3.a.ii – can you please confirm that this would be 2 shoots for 2 days each, for a total of 4 additional contingency shooting days?

A: Correct. We hope that these will be unnecessary—this is there just in case.  

Q: Should the additional contingency shoots be included within the $214,000 budget or as an addition (in other words, does the base budget cover 12 days or 16 days of shooting)?

A: Yes, but if a firm would like to break out this cost as an additional service option on top of the main cost, we will entertain that and weigh it against other proposals received.

Q: Please confirm you would like one rough cut (we understand this as the first draft in the RFP), a second rough cut, and a fine cut, for a total of three cuts to review.

A: Correct

Q: Page 4, 4.b. on resolution -- please clarify that we would be delivering everything in 1920 x 1080.

A: Our main concern is that the videos be delivered in a resolution that is considered as “high.”  As of now 1920 x 1080 is great and even if technology changes between now and the final delivery, that resolution will be sufficient.  The contractor is encouraged to shoot in higher-than-that resolution at its discretion.  

Q: Page 3, 3.c.iv mentions the amount of licensed archival imagery to be used. Please confirm that 5 archival stills refers only to imagery that requires an additional cost, but higher quantities of no-cost imagery could be used.

A: You are correct.  There is no particular limit on rights-free stills.