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Frequently Asked Questions

National Teacher Institute: July 12-15, 2018

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Find the answers to your questions about attending the American Battlefield Trust’s 2018 National Teacher Institute

Planning your trip to the 2018 American Battlefield Trust's National Teacher Institute

What are the dates of the event?

July 12-15, 2018.

Who can attend the American Battlefield Trust National Teacher Institute?

This event is primarily intended for K-12 educators and administrators, but we also allow the following professionals to attend:

  • K-12 educators and administrators.
  • Museum professionals.
  • Librarians.
  • We also welcome a limited number of upper level-college students, who are Education majors.

What is the theme of the 2018 National Teacher Institute?

Independence to Emancipation at Valley Forge.

When does registration open for the event?

Registration for the 2018 National Teacher Institute is closed. Registration for the 2019 National Teacher Institute will open in the fall of 2018.

Where will the 2018 National Teacher Institute be held in Valley Forge, Pennsylvania?

All lectures, workshops, and meals will take place at the Radisson Hotel Valley Forge. All tours will depart from, and return to, the Radisson Hotel Valley Forge.

The hotel is located at 1160 First Ave. King of Prussia, PA 19406.

Phone 1-800-333-3333 or 610-768-0183.

We have a block of rooms for participants. Participants may book their rooms at the Radisson Valley Forge Hotel for $129 per night. 

Do I need to stay at the Radisson Hotel Valley Forge to participate in the National Teacher Institute?

No. You can stay anywhere, but we highly recommend that you stay at the host hotel. 

What if the American Battlefield Trust room block is sold out at the Radisson Hotel Valley Forge? What should I do about a room?

You will need to make reservations at another hotel. There are many in the area. Click here for more information about area hotels.

Why did the American Battlefield Trust not block more rooms at the hotel?

We have to play a guessing game as to how many participants will attend and how many will actually stay at the hotel. If we do not fill a certain number of rooms, the American Battlefield Trust is charged for those rooms not booked by participants. 

What is the parking fee at the Radisson Hotel Valley Forge?

Zero dollars. Parking is free at the hotel.

What is the closest airport to Valley Forge?

Philadelphia International Airport is the nearest airport to the venue, but where you fly into and out of is entirely up to you. 

How do I book a flight?

For those that hate to fly, but have to do so, we suggest checking both Kayak and Southwest Airlines. These cover most major carriers in the United States.  

Does the hotel have a shuttle to and from the airport?

Unfortunately, it does not. You must procure your own transport to and from the airport. Philadelphia is a major city (given you fly into the Philadelphia International Airport), and has a large number of taxis, Uber's, car services, and trains. 

Do I need to rent a car while I am in Valley Forge?

That is entirely up to you. The Trust will provide bus transportation for each of the included tours. Those buses will pick up at the Radisson and drop off there as well. If you decide to go into Philadelphia or tour any other historic sites, you will need to provide your own transportation.

The hotel does provide a free shuttle to destinations within a 5-mile radius.

Does the hotel have shuttles to anywhere any destinations?

Yes. The hotel does provide a free shuttle to destinations within a 5-mile radius.

Does the Trust arrange my travel arrangements, including my hotel, airfare, and rental car?

No. You must make your own reservations and pay out of pocket for them. If you are a scholarship winner, be sure to keep your travel receipts for submission later.

 

Scholarships:

 

When can I apply for a travel scholarship?

We will start accepting scholarship applications on February 5, 2018.

How do I apply for a travel scholarship?

The 2018 scholarship application window is closed. 

What do you look for on our scholarship applications?

We review each application carefully and look at a variety of criteria, including but not limited, to the number of scholarships received in the past, distance traveled to the event, quality of answers, time and effort put into your answers. 

Do you have any advice for scholarship applicants?

Just like you can tell with your students, we can tell when someone has put little to no effort into their scholarship application. Take the time to answer each and every question thoroughly. 

Be honest. We do check your answers. Lying on your application immediately disqualifies you. 

Check your email (including your spam folder) and don't miss your deadlines.

How will I be notified if I won a scholarship?

You will be notified on or before April 6, 2018, if you have been awarded a scholarship. All applicants will be notified via the email that you provided on your scholarship application. You will have until April 15, 2018, to accept the scholarship. You will be required to respond to the email notifying you of your scholarship. If you do not respond by the end of the day, April 15, you automatically forfeit your scholarship, and it will be awarded to someone on our standby list. Every scholarship recipient must confirm their acceptance with the American Battlefield Trust Education Manager, no exceptions. 

I was awarded a scholarship in the past, but I was a no cancel-no show. Can I still qualify for a scholarship this year?

No. Any person that accepted a scholarship in the past and no-showed are automatically disqualified from receiving scholarships.  

I was awarded a scholarship in 2017, am I eligible for one in 2018?

No. In fairness to all applicants, we will not award a scholarship to those persons that received one in 2017. You will be eligible again in 2019. 

What do travel scholarships cover?

Travel scholarships will reimburse you for the following travel expenses: gas, tolls, cab fare/Uber's, airplane or train tickets, and hotel stays.

What items do travel scholarships not cover?

Travel scholarships do not cover first-class accommodations, meals, room service, WiFi fees, airport parking, souvenirs, admission to museums or other entertainment attractions. The American Battlefield Trust reserves the right to revoke any scholarship for what is determined to be abusive behavior or inappropriate expenses. 

I won a scholarship, does the American Battlefield Trust pay for all of my travel up front?

No, you must keep your receipts and submit them with your reimbursement form after the conclusion of the Institute.

I was awarded a travel scholarship and now cannot attend, can I transfer my scholarship to a friend?

No. There is a waiting list for travel scholarships. If you cannot attend the Teacher Institute, your scholarship will be awarded to the person on the waiting list.    

 

Attendance, Tours and Deposits:

 

Why can’t my spouse and children join me at the event?

The Teacher Institute is designed for an adult audience; we do not cater to children at the event. Kids would be bored and out of place. Our goal is to have an environment that is conducive to teacher development, and we truly want to focus on educators.

Any non-educator spouses are also not permitted to attend the Institute proper. They are free to travel to and from the event with you, but they are not permitted into the Institute workshops, tours, meals, etc. Our goal is to keep this event free to teachers while providing as many travel scholarships as possible. If we allow non-educators to join us, the quality of the event will suffer greatly. We would have to cap the number of participants (it would fill to max capacity quickly), eliminate travel scholarships, and select second-rate venues due to budget constraints. Also, our workshops are designed for teachers, the average Civil War buff will walk away unsatisfied from many of our workshops, as they are not geared toward them.

Can I change my tour selection once I get to the Institute?

No. Tour space for 2018 will be limited. We will have timed tickets for a number of the facilities. 

Do I need to sign up for any workshops or lectures in advance of registration?

No. If you are registered for the event, all you have to do is show up to the workshop classroom at the designated time. 

Do I have to pay extra for the tours and do I need a car to get there?

No, we pay your entrance fees and bus you to and from the tour locations on Saturday. Sunday's tour will be a car caravan tour. It will be your responsibility to get to and from the Sunday tour, and only the Sunday tour. 

Can I drive myself to the Saturday tour locations and meet the group there?

No. 

What time will the Sunday tours end?

No later than 12:30 PM.

What does my $100 deposit cover?

Your deposit ensures you a spot at the National Teacher Institute and allows you access to all events throughout the weekend.

Why do I have to put down a deposit?

You must put down a deposit to hold your spot for the National Teacher Institute. We also ask for a deposit so that we keep the number of no-shows down. If we did not ask for a deposit, many people would sign up for the event and never attend (which has happened to us in the past). The deposit helps to ensure folks attend, while also giving us an accurate number for tour entrance fees, caterers, and workshop space.

Can I get my deposit back?

Yes. You will have until September 15, 2018, to request your full deposit returned to you. 

If I was awarded a scholarship, do I still have to register for the Institute and put down a deposit?

Yes. To ensure your spot at the Institute, all scholarship applicants must register and place a deposit. 

How do I receive my deposit refund after the event concludes?

You will receive an exit survey within three (3) business days after the conclusion of the event. You must complete the exit survey, which will include questions about your deposit and CE credits.

How long do I have to request my deposit refund?

All deposit refund requests must be received on or by September 15, 2018

How long will it take to receive my deposit refund after I complete the exit survey?

Please allow 10-14 business days for processing.

Can I donate my deposit to the American Battlefield Trust?

Yes, you may request that the American Battlefield Trust keeps your deposit. This tax-deductible donation would be greatly appreciated.

What if I need to cancel my reservation?

Should you need to cancel your reservations for the event, please notify the American Battlefield as soon as possible. To receive a full refund of your deposit, any cancellation must be made on or before June 30th, 2018. You will automatically forfeit your $100.00 deposit if: (1) you cancel your event reservation after June 30th OR (2) you register for the event and do not show up!

If you are a scholarship winner, and you don’t attend the event, you will both forfeit your $100.00 deposit, and you will not be considered for any future Teacher Institute scholarships.

 

Continuing Education Credits:

 

How many continuing education contact hours can I earn at the event and how do I earn them?

You may earn up to 24 contact hours. The number CE credits that are provided to each participant will be commensurate with the number of workshops, tours, etc…. attended by each participant. Sign in and sign out sheets will be provided for each session throughout the weekend. All credit certificates will be processed AFTER the event.

How do I receive my continuing education credits?

You will be asked in your exit survey if you wish to receive CE credits. If you choose to receive the credits, you will receive a letter via mail, directly from Virginia Tech, with your certificate in it. Please allow six to eight weeks for processing of the credit hours.

Do I have to pay for my own CE credits?

No, the cost of the credits will be covered by the American Battlefield Trust. 

How do I know if my school district will accept the credits?

It is your responsibility to confirm with your school district if they will accept the credit letter. The Trust and Virginia Tech only facility he issuance of the credits. The application of the credits is up to each individual. 

Are these full college credit hours?

No. This is a CE certificate, not undergraduate or graduate hours, and they cannot be applied toward a college degree program. 

How long do I have to request my continuing education credits?

You have until August 8, 2018, to request your continuing education credits.

Why is there a deadline to request my continuing education credits?

We contract through Virginia Tech University for the CE credits. Our contract window can only stay open for a limited time. 

 

If your questions were not answered by any of the above questions, please contact us at teacherinstitute@battlefields.org.

CONTACT
Education Manager
American Battlefield Trust